Privacy Notice
Last updated: September 2026
The Coaching Brief respects your privacy and is committed to protecting your personal information.
This notice explains what information I collect, why I use it and the rights you have in relation to it.
Who is responsible for your information?
The Coaching Brief is responsible for the personal information collected through this website and in connection with enquiries and coaching services.
If you have any questions about this notice or how your information is used, please contact:
Email: dee@thecoachingbrief.com
What information may I collect?
Depending on how you interact with The Coaching Brief, I may collect:
your name and contact details;
your job title, role and organisation;
information you provide through the website contact form;
information you provide in emails, calls or other communications;
information relevant to a coaching or organisational engagement;
administrative information relating to bookings, contracts and payments; and
technical information collected through the website, such as device, browser and cookie information.
Please avoid including highly sensitive personal information in the website contact form unless it is necessary.
How do I use your information?
I may use your personal information to:
respond to enquiries;
arrange introductory conversations;
provide coaching, workshops or other agreed services;
communicate with you about an existing or potential engagement;
manage contracts, invoices and business administration;
maintain appropriate business and financial records;
operate and improve this website; and
comply with legal or regulatory obligations.
What is the lawful basis for using your information?
Depending on the circumstances, I may rely on:
Contract
Where processing is necessary to take steps at your request before entering into a contract, or to deliver services you have agreed to receive.
Legitimate interests
Where it is reasonably necessary to respond to enquiries, operate The Coaching Brief, maintain appropriate records and manage professional relationships, provided those interests do not override your rights and interests.
Legal obligation
Where information needs to be retained or disclosed to comply with legal, tax, accounting or regulatory requirements.
Consent
Where consent is specifically required, for example for certain optional marketing communications or non-essential cookies.
Where legitimate interests are relied upon, UK GDPR requires those interests to be identified and balanced against the individual’s rights and freedoms.
Who may your information be shared with?
Your personal information is not sold.
It may be shared where necessary with trusted service providers who help operate The Coaching Brief, for example:
website hosting and form-processing providers;
email and IT service providers;
accounting or professional advisers; and
regulators, courts or public authorities where disclosure is legally required.
The website is hosted using Squarespace, which may process information submitted through this website on behalf of The Coaching Brief. Squarespace operates under data-processing arrangements designed to meet UK and European data-protection requirements.
International transfers
Some technology providers used by The Coaching Brief may process personal information outside the UK.
Where this happens, appropriate safeguards are used in accordance with applicable data-protection law. Squarespace, for example, uses recognised transfer safeguards including the UK International Data Transfer Addendum and standard contractual clauses where required.
How long do I keep your information?
Personal information is kept only for as long as reasonably necessary for the purpose for which it was collected and to meet applicable legal, accounting or regulatory requirements.
As a general guide:
enquiries that do not result in an engagement may be retained for up to 12 months;
contractual, invoicing and financial records may be retained for up to six years where necessary for legal, tax or accounting purposes; and
coaching or engagement-related information will be retained only for as long as reasonably necessary and in accordance with any applicable coaching agreement or contractual terms.
Information may be securely deleted or anonymised when it is no longer required.
Cookies
This website may use cookies and similar technologies to operate correctly and, where enabled, understand how visitors use the site.
Essential cookies may be used without consent where they are necessary for the website to function. Where non-essential cookies are used, you will be given an opportunity to manage your preferences.
You can change your cookie choices through the website's cookie settings.
Your rights
Depending on the circumstances, you may have the right to:
ask for access to your personal information;
ask for inaccurate information to be corrected;
ask for information to be deleted;
ask for processing to be restricted;
object to certain uses of your information;
request transfer of certain information;
withdraw consent where processing is based on consent; and
complain to the Information Commissioner’s Office.
If you would like to exercise any of these rights, please contact:
You also have the right to raise a concern with the Information Commissioner’s Office (ICO), the UK regulator for data protection.
Changes to this notice
This Privacy Notice may be updated from time to time to reflect changes to the website, services or legal requirements.
The latest version will always be published on this page.